About Harris House Events

Harris House originally launched as a project management solution to lead companies in planning their most complex events. Over the last 10 years, Harris House has developed into a full-service event planning and production agency specializing in corporate conferences, events, and experiences. Welcome to Harris House. 

Harris House is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to providing employees with a work environment free of discrimination and harassment. All employment decisions at Harris House are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics. 

Harris House Events seeks a full-time Project Manager to join a small, but mighty, team leading and managing corporate conferences, events, and experiences. 

Qualifications and Skills 

• Five or more years of experience with conferences and events required; two or more years in a project manager capacity 

• Proficient project management skills with critical thinking, attention to detail, and strong organizational skills 

• Strong client facing experience with the ability to apply written / oral communication and presentation skills to a variety of management initiatives 

• Ability to successfully lead projects with complex multidisciplinary teams 

• Ability to work with a sense of urgency and adaptability while managing multiple projects simultaneously 

• Ability to think / problem-solve independently, prioritize tasks, take action, and know when to ask for help 

• A hunger for learning 

• Proficient in Microsoft Office (especially Power Point and Excel) 

• Experience with Asana or an equivalent project management tool 

• Desired, but not required: 

• Experience with event technology (registration / website / mobile app) 

• Experience with production / creative (producing general sessions / annual meetings) 

• Experience with Microsoft Teams, Gmail, and Adobe Acrobat products 

• CMP and/or PMP certification 

If this role is too senior for you, no worries, consider applying for our Project Coordinator opening. 

Projects and Services 

The Project Manager is responsible for delivering excellence on Clients’ Projects / Services. This position will be responsible for managing and executing various events. Project management is central to this position. 

• As the Project Lead, manage, prioritize, and oversee Projects / Services from preplanning to wrap-up including, but not limited to, location / venue sourcing, timeline / resource management, team communications, presentation development, branding and graphic design, layouts / décor, scenic / set design, event technology, show management, etc. 

• Lead the Project’s / Service’s Preplanning phase including: 

• Finish scoping components / deliverables, setting budget allocations (if applicable), and general project preplanning to ensure the Project / Service is setup for success 

• Develop and maintain Project / Service documentation including, but not limited to staffing plan, calendar / timeline, budget reports, and Project / Service overview document 

• Negotiate and review supplier / freelancer contracts to ensure accuracy as needed 

• Review and redline Client’s supplier contract(s) (e.g. hotels/venues, agencies, etc.) as necessary to ensure accuracy, provide contracting best practices, help drive down costs, and minimize risk 

• Manage and report on timeline and resources with close attention to balancing budget and vision, driving down costs, and streamline processes including: 

• Critical path (project plans, timelines, etc.) to ensure Service / Project is delivered on-time 

• Expense forecasts to ensure Service / Project is delivered on-budget 

• Staffing plans with roles / responsibilities to ensure effective and efficient use of resources 

• Manage and work closely with dotted line / direct report(s) (if applicable) to update and maintain all timeline and resource documentation  

• Facilitate team communications including: 

• Lead all meetings as deemed necessary by the Project / Service 

• Manage communications between team members to ensure efficiency and effectiveness 

• Manage and work closely with dotted line / direct report(s) (if applicable) to update and maintain all communication documentation (meeting agendas / notes, file organization / naming, etc.) 

• Working closely with the Chief Event Specialist & Founder, provide Clients with strategic guidance, trusted advice, and coaching on best practices and how best to achieve their vision / goals 

• Manage execution of site visits and onsite / day-of operations to ensure Projects / Services are delivered to the highest level of excellence 

• Manage Project / Service wrap-up and archiving including budget reconciliation, clean-up / close-out of project site(s), and lessons learned documentation 

Accounts and Client Relations 

The Project Manager is responsible for assuming accountability for Account / Client relationships and deliverables, ensuring Client needs are met, if not exceeded. 

• Cultivate and maintain effective client relationships, ensuring that all Client needs are heard, understood, and addressed in a timely way 

• Ensure the Account’s / Client’s vision is maintained from start to finish with adherence to Client standards 

• Maximize and monitor opportunities for increasing value adds, savings, and cost efficiencies 

• Support the Chief Event Specialist & Founder as needed on Account / Client prospects including scoping Projects / Services (written scope of work, expense forecasts), drafting supplier RFPs/RFQs, and drafting proposal presentation decks 

Team Collaboration 

• Foster a positive, and fun, climate that inspires everyone to achieve excellence 

• Challenge and push team members to develop the best possible solution 

• Assist with creative problem solving by fielding questions and offering advice to team members 

• Mentor and coach dotted line / direct report(s) (if applicable) and all team members 

• Cultivate and maintain effective Partner / Supplier relationships, ensuring that Partners / Suppliers vie for repeat business from Harris House 

General Administration and Special Projects 

• Strict adherence to the Harris House way for delivering all Projects / Services 

• Keep Chief Event Specialist & Founder informed of progress on all projects, services, and initiatives 

• Maintain company project site(s) organization and file naming protocol to ensure efficiency & effectiveness 

• Track, log, and maintain timesheets for all work performed in a timely and detailed manner 

• Responsible for working on Special Projects as mutually agreed upon with the Chief Event Specialist & Founder 

Terms 

• Position Title: Event Specialist 

• Reporting: To the Chief Event Specialist & Founder 

• Competitive compensation package (commensurate with experience) including company holidays. Bonus plan, healthcare stipend, retirement stipend, and paid time off after completion of the probationary period.

• Place of Employment: Company is 100% remote. Employee will be required to undertake domestic travel and may be required to undertake international travel (approximately 5-10% of the year) 

How to Apply 

Please submit a cover letter and resume in a single PDF document to info@harrishouseevents.com indicating “Project Manager, Corporate Events, Application” in the subject line. The application process is open until filled. No phone calls, emails or personal visits to the Harris House team please. 

Harris House Events seeks a full-time event Project Coordinator to join a small, but mighty, team leading and managing corporate conferences, events, and experiences. 

Qualifications and Skills 

• One to two years of experience with conferences and events required 

• Entry level project management skills including the ability to work on project timelines, budgets, and tracking sheets with attention to detail and strong presentation skills 

• Ability to apply organizational, written, and oral communication skills to a variety of tasks 

• Ability to work with a sense of urgency and adaptability while coordinating multiple projects simultaneously 

• Ability to think / problem-solve independently, prioritize tasks, take action, and know when to ask for help 

• A hunger for learning 

• Proficient in Microsoft Office (especially Power Point and Excel) 

• Experience with Asana (or equivalent project management tool), Microsoft Teams, Gmail, and Adobe Acrobat products a plus, but not required 

If this role is too junior for you, consider applying for our Project Manager opening. 

Projects and Services 

The Project Coordinator is responsible for delivering excellence on Clients’ Projects / Services. This position will be responsible for coordinating and executing various events. Project support and coordination are central to this position. 

• Support and coordinate Projects / Services responsibilities as assigned by the Project Lead, from preplanning to wrap-up including, but not limited to, location / venue sourcing, timeline / resource management, team communications, presentation development, branding and graphic design, layouts / décor, scenic / set design, event technology, show management, etc. 

• Support the Project Lead as needed during the Project’s / Service’s Preplanning phase including: 

• General project preplanning to ensure the Project / Service is setup for success 

• Draft supplier / freelancer contracts to ensure accuracy as needed 

• Maintain Project / Service documentation including, but not limited to staffing plan, calendar / timeline, budget reports, and Project / Service overview document 

• Support the Project Lead in coordinating timeline and resources including: 

• Track and report on list of action items and update and maintain schedules (calendars, timelines, running orders, etc.) to ensure Service / Project is delivered on-time 

• Update and maintain budget including logging expenses and budget close-out / reconciliation to ensure Service / Project is delivered on-budget 

• Update and maintain staffing plan and team contact sheet to ensure effective and efficient use of resources 

• Support the Project Lead in facilitating team communications including: 

• Assist the Project Lead with coordinating / scheduling meetings and drafting meeting agendas to ensure effective and efficient use of resources 

• Participate in all meetings and lead on taking and circulating meeting notes to ensure all parties are informed and to drive team actions 

• Support Project Lead in managing communications between team members to ensure efficiency & effectiveness 

• Maintain team project site(s) organization and file naming protocol to ensure efficiency & effectiveness 

• Help support and coordinate select Project components as deemed necessary by the Project / Service (e.g. external keynote speaker search, etc.) 

• Assist the Project Lead in execution of site visits and onsite / day-of operations to ensure Projects / Services are delivered to the highest level of excellence to the best of your ability 

• Assist the Project Lead in Project / Service wrap-up and archiving including budget reconciliation, clean-up / close-out of project site(s), and lessons learned documentation  

Team Collaboration 

• Foster a positive climate that inspires everyone to achieve excellence 

• Cultivate and maintain effective client relationships, ensuring that all Client needs are addressed in a timely way 

• Cultivate and maintain effective Partner / Supplier relationships, ensuring that Partners / Suppliers vie for repeat business from Harris House  

General Administration and Special Projects 

• Strict adherence to the Harris House way for delivering all Projects / Services 

• Keep Chief Event Specialist & Founder informed of progress on all projects, services, and initiatives 

• Maintain company project site(s) organization and file naming protocol to ensure efficiency & effectiveness 

• Track, log, and maintain timesheets for all work performed in a timely and detailed manner 

• Responsible for working on Special Projects as mutually agreed upon with the Chief Event Specialist & Founder 

Terms 

• Position Title: Event Specialist Assistant 

• Reporting: To the Chief Event Specialist & Founder 

• Competitive compensation package (commensurate with experience) including company holidays. Bonus plan, healthcare stipend, retirement stipend, and paid time off after completion of the probationary period.

• Place of Employment: Company is 100% remote. Employee will be required to undertake domestic travel and may be required to undertake international travel (approximately 5-10% of the year). 

How to Apply 

Please submit a cover letter and resume in a single PDF document to info@harrishouseevents.com indicating “Project Coordinator, Corporate Events, Application” in the subject line. The application process is open until filled. No phone calls, emails or personal visits to the Harris House team please.